NETSTOCK | Overview of the menus | Orders
Use Orders to:
Create orders from ideal order recommendations
Create transfers between warehouses based on the requirements of the sub-location rolling up to the central warehouse
Prioritise orders on suppliers that have recommended orders for items that have existing issues: items with unsatisfied customer orders, items that are already stocked out with no stock currently on order, or items that are potentially going to stock out with no stock currently on order
Prioritise orders based on the biggest total order value or total units recommended
Order ahead for supplier shut downs or Chinese New Year
Create a new order
Click on the Orders menu item to show all suppliers with recommended orders today.
To create a new order:
Select the required location – all suppliers who have recommended orders for today are displayed
Select to filter the list, if required
Select to create the order schedule for a group, if required
Ensure Order from: Suppliers is selected
Either show suppliers with items that need ordering within their default look forward days, or those with orders any time in the next 12 months
Click next to the supplier you wish to create the order for
Click on the Create order button
Note: to create an order for a supplier who does not have a recommended order today (or does not appear in the list), search for the supplier using the Create order for a specific supplier search box and create the order. You can then add items to the order schedule.
View saved recommended orders
Click on the Orders menu dropdown to show all Saved recommended orders that have been created and/or downloaded but not yet archived. The information displayed includes:
The warehouse / location the order is for
Whether the order is on a supplier or central warehouse
The source, being the supplier or central warehouse
Who created the order schedule and when
The total value of the order schedule
Selecting any of these saved order schedules will open it, displaying the individual sku order recommendations.
Note: You can also navigate to the Saved recommended orders while viewing todays order recommendations by clicking on the Saved recommended orders tab (see the Create a new order image above).
The order schedule
Both creating a new order and viewing saved recommended orders, takes you to the order schedule.
The Order schedule is the list of items from the selected supplier that have an order recommendation today based on their stock level, forecasts, inventory policy, and look forward days.
Pertinent information is displayed to enable you to quickly evaluate the recommended quantity, including:
Product code, description and classification
Unit of measure and lead time information
Order recommendation information
Optimal inventory levels and comparison with current stock position
Sales versus forecast comparison
Download, Archive, Add to order, and Analysis buttons
An order summary showing line count, order units and order value
Note: If you do not complete working on an order schedule the day you create it, and only get back to it a day or two later, it is preferable to regenerate the order schedule for that location and supplier. The reasons are as follows:
The order schedule is a snapshot of what was required to be ordered from that supplier at that point in time. This snapshot does not get updated with daily information.
As up to date information is synced daily, the information available now will include any sales that have occurred since the order schedule was generated, the current stock on hand figure and any committed or allocated stock, for example - and may result in a different order recommendation.
The first column shows product and group information:
Product code and description
Groups; dimensions that may be used to filter and sort data
The ability to capture a line comment
The second column shows unit of measure and lead time information:
The unit of measure
The lead time for supply
The ability to override the lead time
The EAD - expected arrival date - based on the lead time
The order section shows the order recommendation details, cost and value:
The ideal order quantity
The order constraints: minimum order quantity and order multiple
The order recommendation, including the impact of the constraints
The ability to amend the order quantity and/or unit cost
The value based on the amended quantity x the amended unit cost
The classification section displays the item’s classification, according to the matrix, in addition to the status of the item.
The item is a stocked item, as the matrix is displayed
The item is highlighted as AH,
An A item on the ABC ranking, and
A HIGH item on the high. medium, low velocity ranking
The item is currently Stocked Out
When reviewing orders, you might like to:
Click on the column heading to sort the order schedule by Class or Velocity. This enables you to take more care with your very important items when reviewing order recommendations.
Click on the Status to sort the order schedule, so that all stocked out items can be reviewed first.
The policy section contains a chart that shows:
How far into the future your lead time (LT), safety stock (SS) and replenishment cycle (RC) go - the green, gold and purple backgrounds
How long your current stock on hand (O/H) will last, if there is any
When any outstanding orders (O/O) are due to arrive and how long they will last
For those who prefer numbers, these are shown below the chart.
In this example:
There is no stock on hand (O/H = 0u)
There are 160 units on order (O/O = 160u), which will arrive a few days from now and last for 32 days
There are 100 units on back order (B/O = 100u) that must be factored into the order recommendation
Hover options - policy section
Hovering over O/H will display if there is stock of this item in other locations that could possibly be transferred instead of purchasing from the supplier.
Hovering over O/O will display details of the outstanding orders for the item.
Hovering over B/O will display details of the back order quantity, showing the breakdown between allocated and overdue customer orders.
The demand section shows a demand versus forecast comparison.
The historical sales, the blue area in the graphic
The future demand, which could include:
The sales forecast that has been generated/amended
The distribution forecast, to satisfy sub-locations
The BOM forecast, for demand on this item from a finished good
The sales and forecast averages
The age of the product
Hover options - demand section
Hovering over the chart displays a table showing the actual sales and demand numbers, with a row for each demand stream that has any demand, including:
Hovering over the Tot CO (total customer orders), displays a list of all outstanding customer orders and when the customer would like to take delivery.
Hovering over period to date (PTD) sales displays sales as a percentage of the month’s forecast, then compares that to how far through the period we are.
If the bars are close: sales are tracking forecast
If the sales/forecast bar is bigger than the period bar: we are selling quicker than we forecast and should potentially increase the forecast
If the period bar is bigger than the sales/forecast bar: we are selling slower than the forecast and should potentially decrease the forecast
On the bottom left of the order schedule, there are options to:
Download this order schedule; this creates the information required to create the order in your system
Archive this order schedule; this removes this order from the saved recommended orders
Add items to this order that do not have order recommendations today, possibly in order to meet supplier terms or to fill containers
View Analysis for this order
View details of who created the order schedule, when they created it and for which location/supplier combination
Clicking on the Add button brings up these choices:
Select from all items to add; which displays all items supplied by this supplier
Select from top-up items to add; which displays all items that do not have an order recommendation today but are below their Order up to (max)
Add a specific item; where you type in the product code of the item you wish to add
Clicking the Analysis button displays some totals for the order, grouped by:
The dimensions which have been configured for your environment
The order summary
On the bottom right of the order schedule, a dynamic order summary is updated as changes are made to recommended order quantities.
Columns show totals for recommended orders, amended orders and the difference
Rows showing totals for number of items, total units, total value, order volume and order weight (if volume and/or weight data are available)